Tuesday, November 23, 2010

Event Planning - 10 Tips to Planning A Better Event

Whether you are a planning a wedding, a birthday party, or even a convention there are some simple things to consider and implement that can drastically improve the quality of the event. Using the knowledge I have gained over the years I've put together a list of 10 tips that have helped in my pursuit for terrific events.

1. Always have a little bit more food than needed

2. If you don't hire an event planner at least have someone act as one. That person would be in charge of making sure the vendors are set up properly and can help keep everything running smoothly. Whether it's a friend or family member the organization will be appreciated.

3. If you hire a DJ be wary of the distance between his/her setup and your guests. The last thing you want is a blaring speaker deafening a guest.

4. Try to find a suitable venue and make sure it suits your particular needs. Consider things like the number of guests, whether or not it needs to be wheel chair accessible.

5. Consider trying to find package deals which some venues might offer.

6. Be wary of weather alerts before and the morning of the event. Nothing is worse than having an event washed out or worse.

7. Lists!, lists!, lists! I can't stress this enough. If you keep an up to date list the chances of anything being forgotten or going wrong are greatly reduced. Anytime I have an event or even just trying to accomplish a goal I create a to do list. If something doesn't get accomplished I roll it over to the next day. When planning an event it helps to not forget things like carded place holders for tables or napkins.

8. Maintain contact with people your vendors. When planning an event make sure to maintain contact with your DJ, caterer, limousine driver. Sometimes in the chaos of preparing for an event services or people you require to get the job done can get left behind.

9. Develop and stick to your event budget. The quality of an event does not depend on the dollar investment, rather it depends on effective event planning. There are easy ways to save money shop around a little and check event directories planning directories which will sometimes allow you to find inexpensive event related businesses.

10. And last but not least keep calm, cool, and collected. Event planning is a lot of work and it's easy to be overcome with stress. If your stress or exhausted you can't put together a great event and remember stress shows.

By : Hassaan_Simpson

1 comment:

Reet said...

Event Planning| Event Planner – Information, Ideas and Resources for Planning Parties, Weddings, Special Events and Meetings.